EOHS

Work permit request, Incident Reporting & approval - now in palm of your hands!

Permit to Work (PTW) System

A Permit to Work (PTW) system is a formalized set of controls used to manage high-risk activities in the workplace. These activities could include maintenance, construction, repair work, and other tasks that pose a significant risk of injury or harm to workers1. Here are the key aspects of the PTW system:

Purpose and Objectives:

The primary purpose of the PTW system is to ensure that high-risk activities are carried out safely with necessary precautions.

Key objectives include hazard identification, risk assessment, authorization, control, communication, and coordination.

When Is a PTW Required?:

Whenever a high-risk activity is planned, a PTW should be implemented.

Examples of high-risk activities include maintenance, repairs, and construction work.

Procedure for PTW:

Roles and Responsibilities:

Clearly define the roles of key personnel involved, such as workers, supervisors, and contractors.

Preparing for PTW:

Gather necessary information about the task, location, and potential hazards.

Identifying Hazards and Assessing Risks:

Identify hazards associated with the activity.

Assess risks to workers, equipment, facilities, and the environment.

Implementing Control Measures:

Put controls in place to manage identified risks.

Issuing and Approving the Permit:

Once controls are implemented, issue a permit to allow the activity.

Approval authorities periodically review and approve permits.

Monitoring and Reviewing the Work:

Monitor ongoing work to ensure compliance with the permit.

Review progress and address any issues.

Closing the Permit and Post-Work Evaluation:

After completion, close the permit and evaluate the effectiveness of the process.

Benefits of PTW:

Hazard Identification: Helps identify and assess hazards.

Authorization and Control: Ensures work is authorized and carried out under controlled conditions.

Communication and Coordination: Requires effective communication among all parties involved.

Challenges and Best Practices:

Organizations may face challenges during PTW implementation.

Best practices include training, clear procedures, and continuous improvement.

In summary, the PTW system ensures that risk assessments are conducted, control measures are in place, and high-risk tasks are executed safely. It’s an essential safety management tool for any workplace.

Safety Module

The Safety module complements the PTW system by allowing users to report unsafe observations and near-miss incidents. Here are the key points:

Unsafe Observations:

Users can report unsafe conditions or practices they observe in the workplace.

Examples include poor housekeeping, equipment malfunction, and unsafe behavior.

Reporting unsafe observations helps prevent accidents and promotes a safer work environment.

Near-Miss Incidents:

Near-miss incidents are events that could have resulted in harm but didn’t.

Users report situations where a potential accident was narrowly avoided.

Examples include slips, close calls with vehicles, and electrical hazards.

Reporting near-miss incidents allows organizations to investigate root causes and prevent future accidents.

Benefits of Reporting:

Early Intervention: Addressing unsafe conditions promptly prevents accidents.

Learning Opportunities: Near-miss incidents provide valuable lessons for improvement.

Safety Culture: Encouraging reporting fosters a safety-conscious workplace.

Reporting Process:

Users submit observations and incidents through the safety module.

Include details such as location, date, time, and a description of what was observed.

Continuous Improvement:

Analyze reported data to identify trends.

Implement corrective actions to enhance safety protocols.

Regularly review and update safety procedures based on reported incidents.

In summary, the Safety module empowers users to actively contribute to workplace safety by reporting unsafe observations and near-miss incidents.